Scheduling meetings and events with others often requires finding a mutually agreeable time. While “please let me know if this works for you” is a straightforward way to request confirmation, there are many other polite and professional phrases you can use. Expanding your vocabulary in this area helps convey respect for the other person’s schedule and availability.
In this blog post, I’ll share 10 alternate ways to request confirmation that a proposed time works. You’ll learn phrases that demonstrate flexibility, check for conflicts, and confirm availability. Whether setting up an appointment, meeting, or call, these examples provide language to verify the timing suits the recipient. I’ll bold key terms and phrases throughout the post to call out the main expressions.
With some creative new language, you can confirm appointments courteously and effectively. Read on to pick up professional and polite ways to check that a suggestion works for the person you are scheduling.
Is It Professional to Say “Please Let Me Know if This Works for You”?
No, it is not particularly professional to simply say “Please let me know if this works for you” when trying to schedule a meeting or appointment. While direct, this phrasing does not demonstrate much tact or consideration for the other person’s time.
There are more polite, professional ways to request confirmation that show you respect the other person’s schedule. For example, you could say, “I hope this time works for you, but please let me know if you have any conflicts.”
This expresses flexibility and acknowledges their availability may not align perfectly with the proposed time. Other options like “Would you be available then?” or “Does this fit within your calendar?” similarly check for conflicts without assuming they can make it.
Here is an example:
Hi Amanda,
I wanted to follow up on scheduling a meeting to discuss the project timeline. I have availability next Tuesday at 2pm. Please let me know if this works for you.
Thanks, John
Pros:
- Is direct and to the point about the proposed meeting time.
- Asks Amanda to confirm if the time works or not.
Cons:
- Very blunt request without much context or flexibility.
- Does not acknowledge Amanda’s existing schedule or availability.
What to Say Instead of “Please let me know if this works for you”
- Could you confirm if this is suitable for you?
- Would this be agreeable to you?
- I’d appreciate your feedback on whether this is acceptable.
- Can you check if this meets your needs?
- Please advise if this aligns with your preferences.
- Let me know if this is convenient for you.
- I hope this works for you, but please let me know if not.
- Could you let me know if this is okay with you?
- Please tell me if this arrangement suits you.
- Do let me know if this is to your satisfaction.
1. Could you confirm if this is suitable for you?
“Could you confirm if this is suitable for you?” is a formal and polite way to ask for someone’s approval or agreement. It’s often used in professional contexts where you want to ensure that a proposal, date, or plan aligns with another person’s requirements or schedule.
This expression implies that you value the other person’s input and are willing to adjust if necessary to accommodate their needs or preferences.
For example, in a business email, you might write:
“We’ve scheduled the meeting for next Thursday at 10 AM. Could you confirm if this is suitable for you? We’re flexible and can adjust the timing if needed.”
2. Would this be agreeable to you?
“Would this be agreeable to you?” is a courteous and somewhat formal way to inquire about someone’s consent or comfort with a proposed idea or plan.
It’s particularly useful when you want to convey respect for the other person’s opinion and ensure that they are comfortable with the proposed arrangement.
For instance, when planning a group project, you might say:
“I’ve divided the tasks based on what we discussed last week. Would this be agreeable to you? Please feel free to suggest any changes.”
3. I’d appreciate your feedback on whether this is acceptable.
“I’d appreciate your feedback on whether this is acceptable.” This expression is a humble request for someone’s opinion or approval, emphasizing the value you place on their viewpoint.
It’s suitable for both professional and personal settings where feedback is crucial to moving forward with a plan or decision.
An example of its use could be in a project proposal:
“I’ve outlined a new approach to increase our team’s efficiency. I’d appreciate your feedback on whether this is acceptable. Your insights would be incredibly valuable.”
4. Can you check if this meets your needs?
“Can you check if this meets your needs?” This is a straightforward and considerate way to ask if something fulfills another person’s requirements or expectations. It’s commonly used in service-oriented interactions or when providing a solution to a problem.
For example, in customer service, you might say:
“I’ve updated your account with the requested features. Can you check if this meets your needs? We want to make sure you’re completely satisfied with the changes.”
5. Please advise if this aligns with your preferences.
“Please advise if this aligns with your preferences.” This phrase is formal and is often used in professional correspondence to ask for someone’s opinion or confirmation that a plan, suggestion, or action is following their likes, dislikes, or requirements.
For instance, when sending a draft of a document, you might write:
“I’ve revised the report based on our last discussion. Please advise if this aligns with your preferences, or if further modifications are needed.”
6. Let me know if this is convenient for you
“Let me know if this is convenient for you” is a considerate and flexible way of asking someone if a proposed time, location, or arrangement suits their schedule or situation.
It’s widely used in both personal and professional contexts to show that you are willing to accommodate the other person’s convenience.
For example, when scheduling a meeting, you might propose:
“I’ve tentatively set our meeting for Friday at 3 PM. Let me know if this is convenient for you, or suggest another time that works better.”
7. I hope this works for you, but please let me know if not
“I hope this works for you, but please let me know if not” is a gentle and empathetic way of expressing hope that the proposed plan or solution will be acceptable, while also opening the door for feedback or alternative suggestions.
It’s particularly useful when you want to show that you are considerate of the other person’s needs and are open to making adjustments.
For instance, in a message to a colleague, you might say:
“I’ve attached the revised project timeline. I hope this works for you, but please let me know if not. We can always revisit the deadlines if necessary.”
8. Could you let me know if this is okay with you?
“Could you let me know if this is okay with you?” This phrase is a polite and direct way to seek someone’s approval or agreement.
It’s suitable for situations where you want to confirm that a decision, proposal, or action is acceptable to the other party.
In the context of a team project, you might use it like this:
“I’m planning to delegate the design tasks to Alex and the coding tasks to Sam. Could you let me know if this is okay with you? I want to ensure everyone is comfortable with their responsibilities.”
9. Please tell me if this arrangement suits you
“Please tell me if this arrangement suits you” is a polite request for confirmation that a specific arrangement or plan meets the other person’s needs or expectations. It’s often used when finalizing details to ensure that all parties are satisfied with the arrangement.
For example, when confirming details with a service provider, you might say:
“We’ve scheduled your services for the second week of March, from 9 AM to 5 PM daily. Please tell me if this arrangement suits you, or if we need to make any adjustments.”
10. Do let me know if this is to your satisfaction
“Do let me know if this is to your satisfaction” is a formal and courteous way of asking for confirmation that something is satisfactory or meets the expected standards.
It’s commonly used in customer service and professional settings to ensure that the provided service or product meets or exceeds the client’s or colleague’s expectations.
In a follow-up email after delivering a project, you might include:
“I have completed the revisions to the report as per your instructions. Do let me know if this is to your satisfaction, so we can proceed to the final submission.”