Have you ever found yourself in a meeting, email, or conversation where saying “please proceed” felt a bit too stiff or robotic? Maybe you’re looking for ways to sound more approachable, yet still professional. Whether you’re managing a team, coordinating a project, or responding to a client, the words you choose can make a lasting impression.
That’s why having alternatives to “please proceed” in your communication toolbox is a smart move. In this post, we’ll explore 12 polite and professional ways to say “please proceed” so you can keep your tone respectful, inclusive, and effective every time.
Why Look for Alternatives to “Please Proceed”?
Sure, “please proceed” works just fine. But depending on the context, it might come across as cold, overly formal, or even passive. Choosing a phrase that better suits the tone of your message or the audience you’re speaking with can make all the difference.
Here’s why switching up your language matters:
- Connection: More human-sounding language builds rapport.
- Clarity: Some alternatives are clearer or more precise.
- Tone: You set the tone of the conversation with your words.
Now let’s dig into the top 12 phrases you can use instead of “please proceed.”
1. Go ahead
This one’s a classic—simple, friendly, and easy to understand.
Imagine you’re on a Zoom call and someone says, “Can I share my screen?” A quick “Go ahead” keeps things casual and natural.
This phrase works great in both spoken and written communication.
Example:
“I’ve finished the draft. Should I send it over now?”
“Go ahead. Looking forward to reading it.”
2. Feel free to continue
Need something a touch more polite? “Feel free to continue” strikes a balance between friendly and professional. It softens the statement, making you sound accommodating, not demanding.
Example:
“I had one more point I wanted to mention…”
“Feel free to continue. I’m listening.”
3. You may proceed
Looking for something slightly formal but still respectful? “You may proceed” fits that tone beautifully. It’s especially useful in settings like structured meetings or presentations.
While it leans on the formal side, it shows deference and authority in a professional setting.
Example:
“I’ve prepared the next slide if you’d like me to show it now.”
“You may proceed.”
4. Please go on
This one is warm and inviting. “Please go on” encourages the speaker to keep sharing, signaling genuine interest in what they’re saying.
I often use this when someone pauses mid-story or explanation—it reassures them that I’m engaged and want to hear the rest.
Example:
“Sorry, I lost my train of thought for a second…”
“No problem—please go on.”
5. By all means
Want to sound enthusiastic and supportive? “By all means” expresses both permission and encouragement in one go.
It’s a great option when responding to someone asking if they can take the next step or initiate something.
Example:
“Should I follow up with the client today?”
“By all means! That would be helpful.”
6. Whenever you’re ready
“Whenever you’re ready” puts control in the other person’s hands. It’s kind, patient, and works particularly well in sensitive situations or when someone might need time.
This phrase shows that you’re in no rush, which can help make others feel more comfortable.
Example:
“I’m gathering my thoughts. Can I take a moment?”
“Of course—whenever you’re ready.”
7. Take it away
This one’s playful and great for team meetings or group presentations. It adds personality and energy without losing clarity.
I like to use this when transitioning between speakers in a relaxed setting.
Example:
“Next up is Marcus with the sales overview.”
“Marcus, take it away!”
8. Let’s move forward
“Let’s move forward” is a team-focused way to direct progress. It’s collaborative and optimistic, good for steering conversations toward action.
It’s also helpful when you need to gently bring things back on track without sounding critical.
Example:
“That was a great discussion. What’s the next item?”
“Let’s move forward with the timeline.”
9. I’m ready when you are
This phrase communicates readiness and flexibility. It’s perfect when you’re waiting for someone to start or resume something.
It shows patience while making it clear you’re engaged and on board.
Example:
“Are you good to start the demo?”
“I’m ready when you are.”
10. Be my guest
This one adds a touch of charm while still sounding polite. It’s great when someone asks if they can take an action or share an idea.
It might not fit all situations, but used appropriately, it feels warm and generous.
Example:
“Would it be okay if I add a note here?”
“Be my guest.”
11. Let’s keep things moving
In fast-paced environments, momentum is key. “Let’s keep things moving” suggests progress without pressure.
It’s perfect for meetings that risk getting sidetracked or overly detailed.
Example:
“Should we go over the final numbers now?”
“Yes—let’s keep things moving.”
12. Proceed when you’re ready
This is another gentle but firm option. It gives permission while respecting someone’s space and pace.
It’s useful in group settings, like collaborative tasks or shared documents, where timing might vary.
Example:
“Should I make the updates now?”
“Sure, proceed when you’re ready.”
When to Use These Alternatives
The best way to choose which phrase to use is to consider your audience and setting. Ask yourself:
- Is this formal or informal?
- Is the other person expecting clear instructions, or are we having a back-and-forth?
- Do I want to sound warm and open, or more direct and efficient?
Quick guide:
- Casual chat with teammates? “Go ahead” or “Take it away.”
- Leading a meeting? “Let’s move forward” or “Please go on.”
- Emailing a client? “Feel free to continue” or “By all means.”
Final Thoughts
Whether you’re in a high-stakes corporate meeting or chatting with a colleague over Slack, the words you choose help shape collaboration and trust. Replacing “please proceed” with one of these 12 polished phrases can make your message sound more thoughtful, more human, and more tailored to your audience.
Next time you find yourself typing “please proceed,” take a moment to ask: Is there a better way to say this? Because chances are, you’ll find one that hits the right tone and helps the conversation move forward naturally.
Which of these alternatives do you use most often? Have a favorite not on this list? Share it in the comments!
Looking for More Communication Tips?
Check out our other posts on email etiquette, professional tone, and persuasive writing to keep leveling up your workplace communication skills.